Privacy Policy

Effective Date: October 5, 2023
Last Update: June 13, 2025

This comprehensive Privacy Policy details how XOOMMIT (“Company,” “we,” “us,” or “our”), operating in Wyoming, USA, collects, processes, uses, and protects your personal information when you access our website and utilize our services. By engaging with our services, you acknowledge and consent to the data practices described in this Privacy Policy.

Information Collection Practices

Personal Information We Collect

We collect several categories of personal information to provide and enhance our services:

Contact Information: Full name, business name, email address, phone number, mailing address, and other contact details you voluntarily provide when requesting services or contacting our team.

Business Information: Company details, industry type, business size, project requirements, and specific service needs to customize our offerings.

Technical Information: Internet Protocol (IP) address, browser type and version, device identifiers, operating system, referral URLs, and pages accessed on our website.

Communication Data: Records of correspondence, support tickets, feedback submissions, and any information shared during consultations or service delivery.

Automatically Collected Information

Website Analytics: We automatically collect data about your website usage through cookies, web beacons, and similar tracking technologies, including page views, session duration, bounce rates, and navigation patterns.

Performance Metrics: System logs, error reports, and technical performance data to optimize our services and troubleshoot issues effectively.

Data Usage and Processing Purposes

Primary Service Delivery

We process your personal information to:

• Provide professional digital marketing and business consulting services
• Develop customized strategies and solutions for your business needs
• Communicate project updates, deliverables, and important account information
• Process payments and maintain accurate billing records
• Deliver technical support and customer service assistance

Business Operations and Improvement

Service Enhancement: Analyze usage patterns to improve our website functionality, service quality, and user experience optimization.

Marketing Communications: Send newsletters, service updates, promotional materials, and industry insights with your explicit consent, including opt-out mechanisms in all communications.

Legal Compliance: Fulfill legal obligations, respond to lawful requests from authorities, and protect our legitimate business interests and rights.

Information Sharing and Disclosure

Third-Party Service Providers

We may share your information with carefully vetted service providers who assist in business operations, including:

Technology Partners: Cloud hosting providers, analytics platforms, customer relationship management systems, and payment processing services operating under strict confidentiality agreements.

Professional Services: Legal advisors, accountants, auditors, and consultants who require access to information for legitimate business purposes.

Legal Requirements and Protection

Regulatory Compliance: Disclosure may occur when required by Wyoming state law, federal regulations, or valid legal processes including subpoenas, court orders, or government investigations.

Business Protection: We reserve the right to disclose information to protect our rights, property, safety, and that of our clients and the public, including fraud prevention and enforcement of our terms of service.

Business Transfers

In the event of merger, acquisition, sale of assets, or business restructuring, your information may be transferred to the acquiring entity, with prior notice provided to affected users.

Data Security and Protection Measures

Technical Safeguards

Encryption: All sensitive data transmissions are protected using industry-standard SSL/TLS encryption protocols and secure socket layer technology.

Access Controls: Implementation of multi-factor authentication, role-based access permissions, and regular security audits to prevent unauthorized access to personal information.

Data Storage: Secure cloud storage solutions with backup systems, disaster recovery protocols, and geographical data redundancy measures.

Administrative Safeguards

Employee Training: Regular privacy and security training for all team members with access to personal information, including confidentiality agreements and clear data handling procedures.

Incident Response: Comprehensive data breach response procedures including immediate containment, assessment, notification protocols, and remediation measures

Your Privacy Rights and Choices

Access and Control Rights

Under Wyoming state law and applicable federal regulations, you have the right to:

Information Access: Request detailed information about the personal data we collect, process, and store about you.

Data Correction: Update or correct inaccurate or incomplete personal information in our systems.

Data Deletion: Request deletion of your personal information, subject to legal retention requirements and legitimate business needs.

Processing Restriction: Limit how we process your personal information for specific purposes.

Communication Preferences

Marketing Opt-Out: Unsubscribe from promotional communications at any time through the unsubscribe link in emails or by contacting us directly.

Cookie Management: Configure your browser settings to accept, reject, or receive notifications about cookies, though this may affect website functionality.

Wyoming-Specific Privacy Considerations

State Compliance Requirements

Data Breach Notification: In accordance with Wyoming Statutes § 40-12-501 to -502, we will notify affected individuals of data security incidents without unreasonable delay when personal information may have been compromised.

Consumer Protection: Our practices comply with the Wyoming Consumer Protection Act and related state regulations governing business data handling practices.

Federal Law Compliance

COPPA Requirements: We do not knowingly collect personal information from children under 13 years of age. If we discover such collection has occurred, we will promptly delete the information and may require parental consent for continued service.

Genetic Data Protection: While not directly applicable to our services, we acknowledge Wyoming’s Genetic Data Privacy Act requirements and maintain similar standards for any sensitive personal information

Cookies and Tracking Technologies

Types of Cookies Used

Essential Cookies: Necessary for basic website functionality, security features, and service delivery that cannot be disabled.

Analytics Cookies: Google Analytics and similar tools to understand website usage patterns, with IP anonymization and user privacy protections enabled.

Marketing Cookies: Third-party cookies for retargeting and advertising campaigns, only with your explicit consent and clear opt-out options.

Cookie Management Options

You can control cookie preferences through:

• Browser settings configuration

• Third-party opt-out tools and platforms

• Our cookie preference center (when available)

• Direct contact with our privacy team for assistance

Data Retention and Disposal

Retention Periods

Active Client Data: Maintained during the service relationship and for three years following contract completion for business continuity and legal compliance purposes.

Marketing Data: Promotional communications data retained until you opt out or request deletion, with automatic purging of inactive contacts every two years.

Legal Documentation: Financial records, contracts, and compliance documentation retained according to Wyoming state requirements and federal tax regulations.

Secure Disposal

When retention periods expire, we ensure secure deletion of personal information through:

• Cryptographic erasure of encrypted data

• Physical destruction of hardware storage media

• Verification procedures to confirm complete data removal

• Documentation of disposal activities for compliance auditing

International Data Transfers

Cross-Border Processing

As a Wyoming-based company, your personal information is primarily processed within the United States. Any international transfers will be protected through:

Adequate Protection: Ensuring recipient countries or organizations provide adequate data protection standards comparable to U.S. privacy laws.

Contractual Safeguards: Implementation of standard contractual clauses or other legally recognized transfer mechanisms for international data sharing.

Contact Information and Privacy Requests

Privacy Officer Contact

For privacy-related inquiries, requests, or concerns, contact our designated Privacy Officer:

Email: hello@xoommit.com
Phone: +55 (62) 99957 0750
Address: XOOMMIT / VECKS LTDA, Av. Euclides da Cunha S/N Suite #602B, Cruzeiro do Sul 74917-195 Aparecida de Goiânia Goiás – Brazil

Response Timeframes

We commit to responding to privacy requests within:

• Acknowledgment: 48 hours of receipt

• Full Response: 30 days for most requests

• Complex Requests: Up to 60 days with progress updates provided

Policy Updates and Changes

Modification Procedures

Regular Reviews: This Privacy Policy undergoes annual reviews and updates to reflect changes in our practices, technology, and applicable laws.

Notification Methods: Material changes will be communicated through email notifications, website announcements, and updated effective dates with clear change summaries.

Continued Use Agreement

Continued use of our services following policy updates constitutes acceptance of the revised terms. If you disagree with changes, please discontinue use and contact us to discuss data deletion options.